Digital Meeting Portal

Abstract

Digital Meeting is an electronic meeting system in a paperless environment which is much more than traditional face to face paper-based meeting. Designed to elevate transparency and practice good governance, it provides features that are meant to streamline the entire meeting process – from pre-meeting preparation all the way to meeting proceedings. As a paperless meeting solution, it saves money on printing costs, reduces preparation time, and meets sustainability targets. Available on all platforms it allows decision-makers to access documents anytime and anywhere through the web app and protect Confidential Information. As it automates a phase of meeting from start to finish which contains all the meeting info like previous meetings, upcoming meetings and ongoing meetings. Here two levels of users. One is admin and the other is user. The admin will do all the entire works in this system from scheduling meetings, creating agenda, setting access level, inviting participants to publish meeting as pre-meeting preparation. While during meeting process admin will start the meeting, open agenda and discuss them with real time annotation sharing with providing live discussion and live document presentation. After ending meeting as post meeting distribution admin can export meeting minutes and keep an action tracking system to track the action items raised during meetings. On the other side participant user provided with meeting code and they will access the meeting pages and view agenda while admin starts the meeting and if they are authorized to do live commenting by admin, they can also discuss among them about the agenda through live chat. In the future, further data analytics can be implemented to improve the prediction.